A message to DOD Personnel and their Families:

 Like many sectors, labor challenges in the moving and storage industry are driving tighter-than-normal capacity in the Defense Personal Property Program.  These challenges are compounded by competition with non-DOD clients (like corporate and residential customers) vying for the same services.   In many locations, DOD personnel must wait upwards of four to six weeks for available moving crews.  Demand is similarly high for rental trucks and storage containers used by customers interested in a Personally Procured Move.  Senior leaders across the DOD’s Personnel and Logistics communities are aware of the issues and are exploring options to solve relocation-related problems for military families. 

Steps you can take: 

  • Visit your Transportation Office as soon as you receive orders.  Don’t wait!
  • Whether this is your first move or your 15th, take advantage of counseling.  Your local transportation office is your best resource to understand the specific challenges and delays in your community.
  • If movers cannot be arranged to support your timeline, talk with your chain of command immediately to explore options—which may include changes to reporting timelines.
  • Be patient with your transportation office personnel!  They want to solve problems for you.  Contact your local transportation office if your moving plans change or if you have questions regarding your move once scheduled. 

In no case should a customer feel compelled to conduct a Personally Procured Move.  Similarly, no customer should feel compelled to leave family members behind to handle a household goods move on their own. 

Air Force

A Navy jet taking off from a runway, engine plume visible.

Household Goods Inspection Rate increases:

November 2nd, 2017

Effectively immediately, the Air Force inspection standard for HHG, unaccompanied baggage, non-temporary storage, and local move shipments into, out of, or within a Transportation Officer’s Area of Responsibility is increased from 50% to 80%.

View Memo from USAF/A4L, Maj Gen Kirkland
View Specific Guidance

Air Force PPPOs Should Offer 1-1 Counselling to All Service Members:

November 2nd, 2017

Personal property offices will provide one-on-one counseling to all members as the norm. Group counseling and self-counseling through the Defense Personal Property System may be used where mission or unique circumstances dictate.

View Memo from USAF/A4L, Maj Gen Kirkland
View Specific Guidance

Claims Guidance - Filing directly with your Transportation Service Provider (TSP)

1. DELIVERY DAY

It is very important that you write down new damage or missing items on the front of the Notice of Loss/Damage AT Delivery form. This form may also be called the Form 1850 or DD Form1840 and it may also be pink in color. When listing the damages you want to make sure you are very descriptive. For example, if you have DVD’s missing, you need to put the inventory number of the missing box and the quantity of DVDs that were packed in it. If you have furniture damage, list the inventory number, item name and the specific type of damage, for example, "kitchen table right leg scratched," not just "kitchen table scratched." Both you and one of the delivery team will sign and date the form and each receive a copy. IMPORTANT: Please be sure to check the form for your TSP’s contact information as any claim you may file will be directly with the TSP.

2. FILING THE NOTICE OF LOSS/ DAMAGE AFTER DELIVERY WITHIN 75 DAYS FROM DELIVERY

You may discover loss/damage after the moving company leave your residence. If so, you must give notification to the TSP. You do this by filling out the Notice of Loss or Damage AFTER Delivery form and send it to your TSP within 75 days (applicable to household good shipments picked up prior to May 15, 2020) or within 180 days (applicable to household goods shipments picked up May 15, 2020 and after) from your delivery date. You must note what was missing or damaged within the required timeframe or the TSP can deny liability for those items. An extension to the notification timeframe may be granted by your Military Claims Office (MCO) for periods of official absence such as: TDY or deployment, or for any periods of hospitalization or medical incapacitation. Your MCO is the Air Force Claims Service Center located at Wright-Patterson AFB, OH (contact info in para 5 below). Documentation (TDY orders/paid voucher/medical profile, etc) must be submitted to your MCO for justification. If you do not have justification for an extension, the TSP will not be considered liable for any missing or damaged items.

3. FILING YOUR CLAIM

You have nine (9) months to submit your claim against your TSP in order to receive Full Replacement Value (FRV) for any missing or destroyed items. The TSP’s liability is repair or full replacement value whichever is less. If an item can be repaired, that’s what the TSP is liable for. If the item is missing or can’t be repaired, they must offer you FRV for that item. Your TSP is responsible to obtain repair estimates or replacement cost substantiation. They may require your assistance to schedule inspections/repair estimates. They may also request that you provide the replacement cost substantiation. You must contact your TSP for their claims submission procedures. If you do not submit your claim within 9 months, the TSP’s liability drops down to depreciated valuation so it is to your benefit to file as quickly as possible. Your TSP has to provide the contact information for your claims examiner within 15 days of your claims submission.

4. NEGOTIATING WITH YOUR TSP

Your TSP has 60 days to adjudicate your claim from the date you submitted your claim. After reviewing your claim, your TSP will make a settlement offer to you. If you agree with the settlement, the TSP will pay you or arrange for repairs. The TSP has 30 days to mail a check to you for items you have agreed on. The TSP should provide an itemized listing of their offer on all items. If you don’t agree with the TSP’s offer on an item, you can ask them to reconsider their offer by providing further information which might sway them to make a better offer. If you receive a final denial or don’t agree with the TSP’s offer, you can file with your MCO for those items. In most cases, the MCO can only pay depreciated valuation, but will assert a recovery action against the responsible TSP in which they may be able to recover additional monies for you. IMPORTANT: You cannot receive payment from your TSP and your MCO for the same item.

5. CLAIMS ASSISTANCE

If you require assistance during the claims process, please contact the Air Force Claims Service Center by calling DSN 986-8044, or 1-877-754-1212 or 1-937-656-8044. Alternatively, you can email them at AFCSC.JA@us.af.mil. Duty hours are 0730-1630 (Eastern Time), Monday thru Friday.

Claims process filing under MilMove.PDF